Description : Receptionist. Company : Air Arabia. Location : Sharjah

Date: 08-Mar-2023 Company: Air Arabia PJSC (G9) Location: Sharjah, AE Country: AE Job Purpose To assist visitors and guests and promptly answer their queries by providing clear information, guidance and directions needed; provides administrative support and on-going general assistance in the office including document collection, delivery, photocopying, handling mail, and filing ensuring performance is as per company’s adopted policies and procedures. Key Result Responsibilities

• Handles the main reception desk by answering telephone calls, directing visitors and guests and answering their inquiries whilst relaying clear messages and information as appropriate.

• Ensures the comfort of all visitors, guests and applicants waiting in the main reception area, provides them with refreshments and escorts them to the required office if needed.

• Collects and promptly delivers documents, stationery and messages within the office in a timely and efficient manner.

• Provides continuous support in maintaining safe and tidy reception area and workplace; operates office equipment in compliance with procedures.

• Assists the HR team and other departments, if needed, in compiling, photocopying, filing and safekeeping of documents in order to optimize workflow in the respective departments.

• Co-ordinates with courier/postal agents for collection and delivery of documents. Receives, sorts, and distributes incoming mail and courier packages to the different departments as required. Maintains a delivery log book for all postal/courier transactions.

• Provides general non-technical information in response to queries from public.

• Maintains a log of all outgoing calls (international connections).

• Assists all departments by operating fax machines, preparing outgoing couriers and post packages when instructed to do so.

• Maintains a visitor’s register and/or enters appointments on an automated system if needed.

• Executes any other tasks as assigned by the Supervisor/Manager.

Qualifications (Academic, training, languages)

• High School or Diploma in any stream is acceptable.
• Demonstrates pleasant personality and positive attitude all times.
• Well-groomed and organized.
• Capable of operating office machines and computer when needed.
• Excellent communication skills.
• Basic computer skills.

Work Experience

• Experience is not a must for this role given the candidate demonstrates the required competencies.
• 1-2 years of office support experience in a similar role in any industry would be an advantage.
• Capable of comprehending and classifying documents needed for required tasks.
• Ability to understand assignments and plan tasks according to priorities and logical order.
• Demonstrates the ability to operate office machines and equipment independently.
• Cooperative team player; possesses good organizing and time management skills.
• Stays up-to-date with required information and/or changes within the company including names of departments and personnel and their offices locations.
• Multi-task oriented with high attention to details.
• Dependable, self-motivated, displays energy and enthusiasm.
• Ability to use a interpersonal relations to execute tasks and build trust in his/her performance.
• Demonstrates the ability to contribute and successfully deliver against set KPIs.